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Organize an Online Conference
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0/43 Steps
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PSA Day Organizers' Due Dates
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Getting Started9 Articles / Instructions
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Conference Organization Timeline
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Roles of the people on the conference team
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What makes a successful online conference?
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Advantages of an online conference
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How many online meeting rooms do I need?
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Costs of an online conference
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Determining conference fees
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To record or not to record - A decision you should make as the event organizer
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Support for Presenters
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Conference Organization Timeline
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Support for Speaker Senseis2 Articles / Instructions
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Support for Registrar Ringmasters2 Articles / Instructions
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Support for Moderator Managers
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Support for the Exhibitor Executive5 Articles / Instructions
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Support for Chief Technical Help Officers
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Sponsors1 Article / Instruction
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Getting ready for the big day5 Articles / Instructions
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The day of the the event3 Articles / Instructions
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Other Resources1 Article / Instruction
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Recordings of previous Drop-In Hours1 Article / Instruction
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Trial Run1 Article / Instruction
Topic 7 of 13
In Progress
Support for Chief Technical Help Officers
The Chief Technical Help Officer is responsible for:
- Coordinating technical logistics but by choosing to work with easyREG the online logistics have been looked after for you but you may need to assist presenters with how to technically present online so they will need information about using cameras, mics, and lighting effectively.
- Advertising, requesting, and encouraging volunteer tech helpers to apply to be a workshop tech advisor who will answer or escalate any technical issues.
- Collecting technical helpers applications through easyREG which streamlines the process. Tech helpers can enter all of the pertinent contact and any other information that the organizers would like to collect.
- Creating or editing our tech checklist that a tech helper is to complete when they enter a meeting room. easyREG will draft and share a version with you soon.
- Assigning tech helpers to the specific workshop(s) that they will be responsible for.
- Answering questions and concerns from tech helpers.
- Communicating with tech helpers as required which is easy with easyREG because there are prepared messages and the ability to write custom messages and reminders that will only be sent to your tech helpers .
- Supervising or leading dress rehearsals or practice runs with tech helpers
- Training tech helpers. Access to easyREG’s growing library of training videos and tips and tricks that will help tech helpers become comfortable and fluent in using Zoom’s tools to become an effective workshop tech helper.
- Offer technical easyHELP desk to offer support by text message through a web page. Learn more about easyHELP.
- Sending thank you messages to the volunteer tech helpers.
- After each workshop presentation follow-up with tech helpers for a debrief to learn about what went well and what can be improved. easyREG includes easySURVEY which allows you to effortlessly create and send a feedback survey.